Please quote the job reference "P&DS TAS 2017" on the email subject line
We're JLL. We're a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate. We're a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 77,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.
A challenging position as Team Assistant is now available within the Project and Development Services Division. The person we are looking for will guarantee the smooth running of the entire Division, providing high-level administrative support, including assistance for business-linked activities.
The team, composed of Engineers and Architects, offers a wide range of technical services designed for end users as well as investors and developers, with the objective to manage every stage of the strategic, design and construction process related to development, construction and renovation projects for any type of building.
Achieve your ambitions – join us at JLL!
What this job involves
Performing all the administrative activities linked to the single projects managed by each Project Manager/Building Surveyor within the team, such as tenders management, site accounting, documentation site, contracts, proposals ecc.
Communication: preparing internal communications, documenting and recording information, handling information requests
Performing general office duties, such as ordering supplies, assisting team members with IT&tel needs, making travel arrangements, managing claim expenses, supervising absences of the team members ecc.
Department accounting: preparing and filling in statistical reports, purchase orders, financial statements and other documents; preparing invoices, checking client's payments ecc.
Filing and retrieving corporate documents, records, forms and reports, while ensuring quality of internal processes
Sounds like the job you are looking for? Before you apply it's also worthing knowing what we are looking for:
Have at least 5 years of experience in similar positions
Be a self-starter and self-motivated
Have excellent written and verbal communication skills in Italian and English (English level C1 – fluent)
Have excellent knowledge of Microsoft Office
Service orientation (actively looks for ways to help people)
Time management (own time and the time of others)
Ability to multi-task and problem solving, working and succeeding also under pressure
Accuracy, attention to detail, organizational/prioritization skills and general
This job requires displaying a good-natured, cooperative attitude and being sensitive to others' needs and feelings, being diplomatic and managing well balanced relationship with all the members of the team
What you can expect from us
You will join an entrepreneurial, inclusive, flexible culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great results. Our rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
Join us to develop your strengths, bring your ambition and explore a career full of varied experiences.